Covid-19 Necessitated Terms & Conditions for Exhibitors

As with all aspects of life, Covid-19 has necessitated some changes to the manner in which the fairs generally operate. Depeding on the legislation in place at the time, therefore, some or all of the following conditions may apply to upcoming events, in addition to the standard terms and conditions for exhibitors.

At present, all attendees and exhibitors at indoor organised events of this nature must wear a mask.

Note that transparent “face shields” or “visors” do not meet the legislative requirement; however, they may be worn where someone has a valid exemption from mask-wearing. You will be required to wear a face-covering of this kind at all times while in the exhibition room.

Masks should be worn so as to cover the mouth and nose in order to be effective. We will ask you to bring your own mask/shield if possible; however, we will have a few disposable masks on-hand should you forget (these are limited and must also be made available to fair-goers, so please do try to bring your own).

In order to facilitate distancing and ensure all our clientele feel comfortable, our usual room layouts may be somewhat altered. Standholders’ established positions within a room will be maintained as much as possible.

In some cases, tables may be “straight along” rather than the usual L-shape or U-shape. In other cases, L-shaped stands may be used at the end of walls and where it is beneficial to help in guiding visitors around corners, ensuring they have the opportunity to visit every stand in the fair. This is not only to increase the amount of room available in the main aisles but also to avoid creating small spaces between aisles in which visitors may inadvertently congregate in clusters.

For standholders’ own sense of security, those with wall stands may bring a small card table of their own (e.g. 2ft x 2ft) to place behind wall stands. The space in front of all stands must be kept clear to facilitate distancing. The space behind centre stands is communal and card tables should therefore not generally be used.

Please adhere to the directions given in any signage or markings used within the fair. Likewise, if anyone accompanies you, it is your responsibility to ensure that they adhere to all the requirements mentioned here and in the standard terms and conditions.

Alcohol-based hand sanitiser will be available, as on all business premises, however, we suggest you bring a small amount yourself for use between serving customers and handling objects.

Legislation surrounding crowd limitations may require us to limit the number of people present in the room at any one time. In order to keep an accurate count of the people in the room(s) and maximise the number of visitors we can accommodate, we reserve the right to limit stands to one trader-per-stand if needed (although in this event, assistants will be permitted during set-up and take-down, just not during the fair itself) and/or to ask how many persons will be tending to a stand.

Similarly, temporary legislative measures  could require that participants at indoor events have valid proof of Covid-19 immunity. This means a Covid-19 cert. which states either that the holder is fully vaccinated OR has recovered from Covid-19 within the past 6 months (be aware that a certificate obtained from a negative test may not be valid for indoor events). When this is in place, it applies to both attendees and standholders.

If necessary, upcoming events may become pre-ticketed, with staggered times of entry for the public. We have the facility to do this, and are fully prepared for the eventuality should it become necessary at any time under the ever-evolving guidelines and restrictions; however, we may also use a simple queuing system where possible.

Some or all of these conditions (in addition to the standard terms and conditions for exhibitors) could apply to any upcoming fair, depending on the legislation in place at that time. That being the case, please only book on the understanding that these measures may be in place at the fair.